Administrative Assistant – Accounts Payable


Administrative Assistant-Accounts Payable



Posted: October 23, 2017

Job Description

The Administrative Assistant-Accounts Payable is responsible for performing data entry and related duties in disbursing payments to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the finance department. The Administrative Assistant-Accounts Payable will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to A/P functions.

Job Duties

  • Collaborate within the Finance Department to maintain A/P performance levels.
  • Perform Accounts Payable and Administrative filing duties.
  • Enter Accounts Payable data.
  • Post and reconcile company payments to general ledgers.
  • Perform other administrative duties of the finance department as required.
  • Review bills to the organization for potential errors and/or discrepancies.
  • Investigate and resolve billing discrepancies or misapplied account transactions.


  • Accounting diploma or working towards accounting degree or diploma and five (5) years of experience, or an equivalent combination of education and experience.
  • Five (5) years’ direct experience in an A/P capacity.
  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
  • Experience with Microsoft Office, specifically excel and word.
  • Experience in gathering data, compiling the proper information, and preparing financial reports.
  • Able to perform moderate to complex account reconciliations.
  • Basic knowledge of accounting systems/software (Sage 300-AccPac), budgets, and internal controls.

Location:        Fort Frances

Salary:            To be negotiated

Applications must include a cover letter, current resume, including three (3) employment related references; one (1) of which must be from a current or recent supervisor. Please submit by 12:00 p.m. (CST) on Friday, November 3, 2017 to the attention of:

Personnel Committee
Seven Generations Education Institute
P.O. Box 297, 1455 Idylwild Drive
Fort Frances, Ontario
P9A 3M6
Fax #: (807) 274-8761

For a complete job description contact: Michelle Allan-Director of Human Resources.

We would like to thank-everyone for their application but only those individuals selected for an interview will be contacted.